Cashflow
See your money in and out — not just surprises at month-end.
What it does
Cashflow gives you a clear picture of your business income and expenses over time. Track daily revenue, log costs, and spot trends across months and years.
Who it's for
- Any business owner who wants financial visibility
- Partners who issue GST invoices from Invoices
- Multi-outlet businesses that need all-outlet and per-outlet views
Key things you can do
- Always see overall inflow / outflow / net across all outlets for the month
- Open an outlet workspace to record entries and review that outlet’s ledger
- View income and expenses by month or year (all outlets or one outlet)
- Manually log income and expenses (rent, supplies, utilities, etc.)
- See this month's net on the Dashboard in the Cashflow pane — amber when expenses are ahead of income
How to use it — daily workflow
1. Overall picture (all outlets)
- Open Cashflow
- At the top, check All outlets for this month’s total inflow, outflow, and net
- Use Minimize if you want a compact strip while you work an outlet
Overall totals always stay available — they do not disappear when you select an outlet.
2. Outlet workspace
- Under Outlet workspace, select an outlet
- Review that outlet’s inflow / outflow / net for the month
- Add an Inflow or Outflow entry (amount, date, optional category/note)
- Review the outlet ledger (newest first)
- Use Clear selection to return to overall-only
Tracking income
- Log sales and other income in the outlet workspace
Tracking expenses
- Select the outlet
- Choose Outflow (expense)
- Enter amount, category, and date → Save entry
Yearly report
- Open Yearly report
- Choose All outlets or the outlet you selected on Entries
- Review yearly totals and the month-by-month breakdown
Email a report
You can email two reports straight from Cashflow — to yourself, a partner, or your accountant:
| Report | Where | What the email contains |
|---|---|---|
| Yearly cashflow | Yearly report → Email report | Money in, money out and net for every month, plus yearly totals (all outlets or the selected outlet) |
| One outlet, one month | Outlet ledger card → Email report | The month's totals, money in and out by category, and a comparison with the previous month |
- Click Email report
- Check the recipients — your login email is filled in; add up to 5 addresses separated by commas
- Click Send report
The figures are taken at the moment you send. Entries added or changed later are not included, so send again after corrections. To stop misuse, each account can send up to 20 reports an hour.
Why Cashflow matters
Cashflow unlocks other features:
| Feature | Needs Cashflow? |
|---|---|
| Invoices | Yes |
| Income/expense tracking | Yes (this product) |
| Fund Treasury “Check Cashflow” suggestions | Yes (when both are active) |
If you plan to issue invoices to your customers, make sure Cashflow is active on your plan.
Tips
- Start from All outlets, then drill into one branch when you need to post or audit
- Log expenses regularly — don’t wait until month-end
- Review weekly to catch unusual patterns early
- Compare months for seasonal swings (festival vs slow months)
Common questions
Does Cashflow connect to my bank account?
No. You log income and expenses in Oflync. Bank integration may come in future updates.
Do overall totals change when I pick an outlet?
No. Overall stays account-wide. The outlet workspace shows a separate summary for that outlet only.
Can I export my cashflow data?
Yes. Use Export CSV on the outlet ledger, Export PDF on the yearly report, or Email report to send either report by email.
Can another app post cashflow for me?
Yes. Create an API key under API connectors and share it with the integrator (for example Whatzneu). Technical details: Cashflow connector API.
What expense categories should I use?
Use categories that match your business — rent, salaries, supplies, marketing, utilities, etc.