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Financial Threads

Collaborative project budgets, threaded expense ledgers, and audit-ready tracking for teams.

Included in Platform Plans — unlock Financial Threads with your Starter or Standard subscription.

What is Financial Threads?​

Financial Threads brings structured collaboration to project-based spending, departmental budgets, branch expansions, and shared business events. Instead of burying expenses in chat messages or messy spreadsheets, each project or event gets a dedicated Financial Thread with a budget meter, role-based participant permissions, running balance statements, and an immutable audit log.

Key Capabilities​

  • Dedicated Project Budgets: Set an allocated budget and track live utilization against configurable threshold alerts (50% Notice, 80% Near Limit, 100% Exceeded).
  • Role-Based Participant Access:
    • Owner: Full control — edit thread details, manage participants, and confirm closing figures.
    • Contributor: Can log income and expenses, attach payment details, and view running summaries.
    • Viewer: Read-only access to transaction timelines, summary metrics, and statements.
  • Keyboard-First Fast Entry: Rapidly log expenses and income with on-screen keypad, category tagging, and payment method selection (UPI, Cash, Card, Bank Transfer, Wallet).
  • Audit Trail & Soft Deletes: Soft-deleted entries remain documented in the audit timeline with timestamps and user IDs, ensuring complete financial accountability.
  • Statement Table & CSV Export: Real-time statement with dual running balances (Cash & Digital) and one-click CSV export.

How it relates to Cashflow & Fund Treasury​

CashflowFund TreasuryFinancial Threads
Primary ScopeWhole-business daily income & expensesMulti-outlet opening/closing cash floatsProject, event, or team budget ledgers
StructureOutlet-level till & ledger streamStart & end balances per branchThreaded collaborative workspaces
CollaborationCounter staff & accountingBranch managers & financeOwners, contributors & external stakeholders
LifecycleOngoing perpetual accountingDaily / monthly reconciliation cyclesDraft → Active → Completed → Closed

Thread Lifecycle​

Financial Threads support a clear lifecycle from initial planning to financial closing:

[DRAFT] ──► [ACTIVE] ──► [PAUSED / COMPLETED] ──► [CLOSED] ──► [ARCHIVED]
  1. Draft: Plan the thread budget, initial title, and participant invites before transactions begin.
  2. Active: Live spending and income recording by authorized contributors.
  3. Paused: Temporarily freezes new transaction entries while reviewing accounts.
  4. Completed: Project milestone reached; accounts awaiting final sign-off.
  5. Closed: Final figures confirmed and locked by the thread owner.
  6. Archived: Preserved for historical reference and audits.

Transaction Categories & Payment Methods​

Every entry is classified into standardized transaction categories for clean reporting:

Expense Categories​

  • Materials — Raw materials, supplies, and fabrication parts.
  • Labour — Contractor fees, daily wages, and specialized service charges.
  • Equipment — Tools, machinery, chairs, appliances, and hardware.
  • Maintenance — Repairs, servicing, and facility upkeep.
  • Marketing — Print banners, social ads, promotional campaigns.
  • Travel, Venue & Food — Transport tickets, location bookings, meals, and refreshments.
  • Utilities & Fees — Electricity, water, municipal permits, and compliance fees.

Income Categories​

  • Contribution / Sponsorship — Partner seed funds, co-sponsor contributions.
  • Cash Top-Up — Float transfers into the thread budget.
  • Refund — Supplier returns, tax rebates, or security deposit credits.
  • Sales — Event ticket sales or project-specific revenue.

Daily Workflow​

1. Creating a New Thread​

  1. Open Financial Threads from the Partner Portal sidebar.
  2. Click + New Thread.
  3. Enter the Thread Name, Description, and Initial Budget (e.g., ₹2,50,000).
  4. Set threshold notification percentages (default: 50%, 80%, 100%).
  5. Add participants and assign their roles (Contributor or Viewer). Participants are account users — people who log in to your Partner Portal — who have Financial Threads access. Staff records from Staff Management are not included. Give a user access in Settings → Team & access.

2. Logging Transactions​

  1. Open an active thread and use the Quick Add bar at the top.
  2. Select Expense or Income, choose the category, and enter the amount.
  3. Choose the payment method (UPI, Cash, Card, Bank Transfer).
  4. Enter payment reference / vendor notes and click Add Entry (or press Enter).

3. Reviewing Summaries & Statements​

  1. View the Thread Summary Panel for total spent, net balance, and category distribution.
  2. Switch to the Statement tab to inspect running cash vs bank balances.
  3. Click Export CSV to download a spreadsheet report for accounting records.

4. Closing a Thread​

  1. When all project spending is finished, the thread Owner clicks Close Thread.
  2. Review final balances, confirm any remaining cash return, and lock the thread.

Best Practices & Tips​

Stay Ahead of Budget Overruns

Set the Notice Alert at 50% and Near Limit Alert at 80% to receive proactive heads-up indicators before the allocated funds are exhausted.

Soft Deletes Maintain Audit Compliance

If a mistake is made, deleting an entry marks it as soft-deleted in the audit history with strikethrough styling and timestamp, ensuring transparent audit trails for managers and auditors.